Regional District of Nanaimo’s board will vote this month on whether to spend close to $615,000 for cleaning, snow removal and management of its properties.
A property maintenance service request for proposals closed in August and on Tuesday, RDN committee of the whole recommended the board green-light a three-year deal with NAI Commercial, worth $614,971, to keep regional district administration and transit offices and off-site facilities such as bus shelters and loops in good repair. According to a staff report, the deal will include janitorial services, groundskeeping work, security monitoring and snow removal. Tom Armet, RDN manager of building and bylaw services, said it is also extends to heating-ventilation-air conditioning and fire alarms and extinguishers.
The property management contractor will be responsible for setting up and co-ordinating all work needed to maintain the building, according to Armet.
“Our HVAC on the administration building and transit buildings need to be inspected routinely and maintained and those are done through a third-party contractor,” said Armet. “Typically, those things are part of the property maintenance contract with the vendor, who then sets up those particular contracts to ensure that work is done smoothly and on a routine basis.”
According to NAI’s proposal, janitorial services would cost $88,155 the first year, $90,799 the second and $95,583 the third. Groundskeeping services would cost $53,880 the first year, followed by $55,740 and $57,635 in the second and third years respectively. Security services would see annual costs of $20,681, while annual management fees would cost $36,816, $37,800 and $38,520.
NAI’s bid was one of two submitted and was chosen because it “was better suited to the RDN’s requirements and priced in range of current budget allocations,” according to the staff report.
If approved by directors at the RDN’s Oct. 22 regular board meeting, the deal would begin Nov. 1, with the potential of a two-year extension.